Overview: TCA members impacted by the recent storms and flooding have an opportunity to apply for a grant from TCA. The TCA Finance Committee has created a special disaster relief opportunity to help members in affected areas replace or repair essential resources.

Purpose: Grants to help TCA members replace or repair resources needed to resume or rebuild their counseling practices.

Requirements:

• Applicants must be TCA members for at least 12 months prior to application (since 8/11/2025).
• Applicants must live and/or work in affected communities.
• Funds must be applied to replace or repair counseling resources lost due to the storms and power outages.

Process:

• Applicants must complete and submit the application below by September 5, 2025.
• TCA Finance Committee will review the applications to select recipients and determine grant amounts.
• Applicants will be notified of grant awards as quickly as possible but no later than September 22, 2025.
• The decisions of the Finance Committee are final.

Application:

In addition to membership, location and contact information, each applicant is asked to:

• Describe the impact of the Disaster on your practice or studies:
• Describe how you will use the funds to minimize the impact: 
• List all other resources available to help address the loss (i.e., insurance, agency, district or university support):
• Amount requested:

1. Describe the activity and how it matches one or more of the designated areas as state in the EEF purpose.
2. Describe how this activity will impact the counseling profession, the applicant’s professional growth, and/or the general public.
3. Describe how this funding will be specifically used. Include a timeline for initiating and completing the activity.
4. Describe how the results or information gained will be used and/or disseminated.
5. Submit documentation on the actual use of the award to the EEF Committee no later than twelve (12) months after the award is given.

Thank you for your work to ensure that your Chapter bylaws are current and in compliance with TCA. You are receiving this email to confirm that your submission has been successfully received for review. The TCA Bylaws Committee will begin your review with in the next 3 weeks and will contact your with any necessary updates. Please see reminders of the review process below.

It is IMPERATIVE that you follow these instructions to ensure your bylaws review request is properly processed:

Initial Submission:

• Use the chapter bylaws template to create your first draft (see link below). You MUST utilize the provided template to ensure your bylaws adhere to and cover all sections in the association’s bylaws.
• FY2025 Chapter Bylaws Template

Updates & Edits:

• All communications and updated documents will be maintained in this system.
• You will receive a notification from the system confirming that you successfully submitted your bylaws for review. Be sure to check your spam folder, as some firewalls may flag system generated emails. If you do not receive a confirmation email, then your submission was not received by the system. Please resubmit. 
• The committee will begin the review.
• You will receive communications indicating any necessary edits and your submission will be marked as “Editable.”
• The committee member assigned to your review will set up a sharable document that you will both will be able to make edits and comments to until a final version of your bylaws is ready to be uploaded into Submittables. For example the shareable file may be setup as a GoogleDoc to manage the interactive editing process.
• Once a final version of your bylaws is ready, you will receive a Submittables notification that your submission is “Open for Editing.”
• Open your original submission in the system, delete the old draft of your bylaws, and upload the approved version (see file naming below).
• At this point you can move forward with formalizing your bylaws and submitting the board/member approved version (see Formalizing Your Bylaws below).

Formalizing Your Bylaws & Submitting the Final File

• Depending on the specific requirements of your bylaws, you may need to hold a formal vote of your leadership or member body to accept the new bylaws.
• For those divisions and chapters that utilize TCA’s membership management system, TCA staff can assist you with sending out an eBlast to your member body if necessary. Visit https://form.jotform.com/211096606530147to submit your requests.
• Once your bylaws have been formalized, you will need to upload one final version with the confirmed approval date to your submission.
• Use the "Messaging" feature in your Submittables submission to notify the reviewer that the officiated file is available for upload.
• Your submission will be "Open for Editing" one final time. Upload the formalized version with the confirmed approval date and any necessary signatures. 
• The formalized file will be confirmed, your submission status will be updated to accepted, and your review will be complete.

Naming Your Files for Upload and File Format

Bylaws reviews can be lengthy and may require multiple iterations. To ensure that there is no confusion we ask that you use the following file naming format when uploading your files:

• Acronym_Year_Bylaws_Status

Examples:

o TxCSJ_2025_Bylaws_Draft1

o TMHCA_2025_Bylaws_Approved

o TPCA_2025_Bylaws_Formalized-Accepted

Thank you for your work to ensure that your Division bylaws are current and in compliance with TCA. You are receiving this email to confirm that your submission has been successfully received for review. The TCA Bylaws Committee will begin your review with in the next 3 weeks and will contact you with any necessary updates. Please see reminders of the review process below.

It is IMPERATIVE that you follow these instructions to ensure your bylaws review request is properly processed:

Initial Submission:

• Use the division bylaws template to create your first draft (see link below). You MUST utilize the provided template to ensure your bylaws adhere to and cover all sections in the association’s bylaws.
• FY2025 Division Bylaws Template

Updates & Edits:

• All communications and updated documents will be maintained in the Submittables system.
• You will receive a notification from the system confirming that you successfully submitted your bylaws for review. Be sure to check your spam folder as some firewalls may flag system generated emails. If you do not receive a confirmation email, then your submission was not received by the system. Please resubmit.
• The committee will begin the review.
• The committee member assigned to your review will set up a sharable document that you will both will be able to make edits and comments to until a final version of your bylaws is ready to be uploaded into Submittables. For example the shareable file may be setup as a GoogleDoc to manage the interactive editing process. 
• Once a final version of your bylaws is ready, you will receive a Submittables notification that your submission is “Open for Editing.”
• Open your original submission in the system, delete the old draft of your bylaws, and upload the approved version (see file naming below).
• At this point you can move forward with formalizing your bylaws and submitting the board/member approved version (see Formalizing Your Bylaws below).

Formalizing Your Bylaws & Submitting the Final File

• Depending on the specific requirements of your bylaws, you may need to hold a formal vote of your leadership or member body to accept the new bylaws.
• For those divisions and chapters that utilize TCA’s membership management system, TCA staff can assist you with sending out an eBlast to your member body if necessary. Visit https://form.jotform.com/211096606530147to submit your requests.
• Once your bylaws have been formalized, you will need to upload one final version with the confirmed approval date to your submission. 
• Use the "Messaging" feature in your Submittables submission to notify the reviewer that the officiated file is available for upload.
• Your submission will be "Open for Editing" one final time. Upload the formalized version with the confirmed approval date and any necessary signatures. 
• The formalized file will be confirmed,  your submission status will be updated to accepted, and your review will be complete.

Naming Your Files for Upload and File Format

Bylaws reviews can be lengthy and may require multiple iterations. To ensure that there is no confusion we ask that you use the following file naming format when uploading your files:

• Acronym_Year_Bylaws_Status

Examples:

o TxCSJ_2025_Bylaws_Draft1

o TMHCA_2025_Bylaws_Approved

o TPCA_2025_Bylaws_Formalized-Accepted

One of TCA’s organizational goals is to expand engagement and leadership opportunities across TCA for professional counselors who also identify as Black, Indigenous, or People of Color (BIPOC). A systematic procedure has been developed to award BIPOC grants to TCA students and new professional members to support diversity and inclusiveness in TCA leadership.

Purpose: To provide one-time BIPOC grants of up to $500 to student or new professional members of the association. These funds are explicitly intended for use to support expenses associated with attending TCA’s Annual Professional Growth Conference.

Requirements: 

• Applicant must be a continuous and current BIPOC TCA Student or New Professional member.
• Applicant must not have received a BIPOC or EEF within the last 12 months.
• Maximum grants of $500 will be awarded to TCA members.
• Student and New Professional Applicants must be registered either full or part time in a Master’s or Doctoral counseling program or licensed as an LPC Associate.
• Applicants may not be working a total of more than 30 hours per week in a paid position.
• Funds must be applied to expenses associated with attending the TCA Professional Growth Conference in-person.
• Grant recipients who do not attend the TCA Professional Growth Conference must return the entire grant award to TCA.
• Conference registrations already paid at time of grant will not be refunded.
• Applicants must provide a short essay or video describing their Conference experience to be published at TCA’s discretion.

Process:  

• Applicants must complete and submit the application by Monday, September 23, 2025
• TCA Equity & Inclusion Committee will review the applications to select recipients and determine grant amounts.
• Applicant will be notified of grant awards as quickly as possible.
• The decisions of the Equity and Inclusion Committee are final.

If I receive this grant award, I agree to adhere to the purposes and use of funds as detailed above. I agree to provide the required documentation on the actual use and outcome of this activity to the Equity & Inclusion Committee within (6) months of receipt of the grant funds. I also understand that I may not reapply for an EEF or BIPOC grant for a period of one (1) year.